Office Assistant/Research Assistant

Office Assistant/Research Assistant (AY 26-27 004108)

Description

Under the general guidance from the Executive Director of the James
Martin Center for Nonproliferation Studies in Washington DC, the
office assistant / research assistant will undertake administration
and research assistant responsibilities.

This is an hourly position which could be undertaken on a part-time
or full-time basis depending on what is agreed with the successful
candidate. The position will have a starting hiring range of
$26.32/hr. This is a temporary position with an expected end date
of the end of 31 December 2026 with prospects for extension. More
than one person may be hired under this position to support
different projects and activities.

Core Responsibilities:

Office Assistant (approximate 60% time)

• Provide administrative and logistical support to CNS projects

and activities, including conferences, meetings, and other outreach
events, as required.

• Promote CNS through social media and through the drafting and

posting of content to various CNS websites

• Organize in person and virtual events, including webinars and

meetings.

• Supervise intern assignments.
• Organize in person and virtual events, including webinars and

meetings. This will include taking care of all event logistical
needs, including arranging travel, where necessary.

• Provide a welcoming experience for guests at the Middlebury in

DC center and monitor visitors to maintain the center's
security.

• Implement course and event logistics (invitations/registration,

correspondence with participants, facilitation of participant
travel, setup, catering, A/V support - including operation of
videoconferencing equipment, preparation of necessary documents for
payment of participant travel reimbursements and engagement fees)
for CNS DC events.

• Maintain office, conference, and hospitality supplies,

including copier/printer supplies.

• Set up new computer and electronic equipment, including

recording office computer use and maintaining inventory logs.

• Interface with vendors and accounts payable department at

Middlebury for purchasing and billing.

• Interface with local IT support vendors and IT staff at

Middlebury.

• Act as local support for any issues involving computers,

conference room equipment, phones, Google Drive, and internet
connectivity.

• Interface with building management, security and custodial

services.

Research (approximately 40% time)

• Conduct research on the nonproliferation, export control and

sanctions issues under the direction of the project lead

Requirements

• B.A. degree in political science, international relations, or

equivalent experience in the field.

• Strong research and report writing skills.
• Excellent organizational, oral, written, and interpersonal

communications skills.

• Ability to plan and coordinate events in domestic and

international setting.

• Ability to work as a part of a team undertaking complex

research projects.

• Strong skills in multi-tasking and working in a challenging,

intense, and dynamic environment.

• Willingness and ability to adapt to changing technologies and

systems.

• Willingness and ability to comply with Institute policies,

procedures, and mandates.

• Ability to perform overtime work, which may require late night

or early morning hours.

• Resourceful problem solver.
• Expert user of standard office and audio-visual technologies,

including videoconferencing, with ability to support other users at
the center

• Ability to use digital and social media tools.
• Act as local support for any issues involving computers,

conference room equipment, phones.

• Any experience working with Oracle Integrated Cloud

Applications and Platform Services is a plus.

Experience

• Previous experience in nonproliferation-related projects

preferred.

• Previous experience with administrative tasks preferred.
• Previous experience with communication and online event

organization preferred.

• Previous experience in organizing domestic and international

events preferred.

• Previous experience working in the Middle East preferred.

Physical Demands and Working Conditions

Position requires light to moderate physical effort and the ability
to work at a computer keyboard for extended periods of time.

Benefits

As an employee of Middlebury College, you will enjoy being part of
a vibrant supportive community.

Come join us and be a part of our
team!

Middlebury College is an equal-opportunity employer where
diversity, equity, and inclusion are core values. To this end, the
College recruits talented and diverse faculty, staff, and students
from across the United States and around the world. Middlebury
College encourages applications from women, people of color, people
with disabilities, and members of other protected classes and
historically underrepresented communities. The College also invites
applications from individuals who demonstrate an ongoing commitment
to advancing diversity, equity, and inclusion in the
workplace.

To apply, visit https://apply.workable.com/middleburycollege/j/DBB16BB313/

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